Writing your first transcript using Limecraft Transcriber


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Use Limecraft Transcriber to create transcripts for your audio and video in minutes. We keep the transcription in sync with the media, word-for-word, so a text selection in your transcript will always correspond to proper IN- and OUT points in your media. This makes it easier for you to select quotes and fragments later on.

Note – If you are only interested in automatic transcription, read on below

How to enter the Transcriber application

Find the Go to transcript action on a clip thumbnail and click it.

 

When you open the Transcript for a clip which has not been transcribed, you’ll see a window similar to the one below:

transcript-start

In cases where the audio and the quality of the speaker are good enough, you can take a shortcut using automated transcription. However, as you intend to start writing our transcript from scratch, click ‘SKIP‘.

Note: Automatic transcription is explained below

A blank transcript appears:

initial-transcript

At the top left corner, you see the VIEW | EDIT toggle. Click ‘EDIT’ to edit your transcript. Some extra buttons appear in the player controls at the bottom of the screen.

 

How to start Writing

To write the transcript, we will “record” time ranges and provide text for them.

transcript-controls-2

Let’s explain that a bit more. Play your video with the basic player controls. When you hear something you want to transcribe, press the SET IN button. The player starts playing and the following dialog pops up:

recording-transcript

After a few spoken words, press the SET OUT button. Type the words you heard, and press confirm. That’s it! You just added your first words to the transcript, and they all have timecodes linked to them. The start of the first word corresponds to the IN timecode of the dialog, the end of the last word corresponds to the OUT of the dialog, and all words in between get interpolated between those.

Now click the SET IN button again to start recording a new time range (which starts at the OUT of the last added range) and repeat the same process. While the dialog is open, you can tweak the timecodes by typing a new timecode, or by moving the playhead and pressing SET IN (to change the IN timecode) and SET OUT (to change the OUT timecode).

To get the most out of the transcriber, use it via its shortcuts F9 (or fn+F9 on a Mac) to SET IN, F10 (fn+F10 on a Mac) to SET OUT and Enter to confirm the dialog. No mouse needed!

Shortcuts, shortcuts, shortcuts!

We strongly advise using the shortcuts to control the player and setting IN and OUT points. We use the F1, F2, … keys on your keyboard. So pressing the F9 key on your keyboard will have the same effect as clicking the SET IN button on the screen. Using these shortcuts will maximize your transcription speed.

F1 Previous Clip
F2 Step back one second
F3 Reverse / Slower play
F4 Play / Pause
F5 Faster play
F6 Step forward one second
F7 Next clip
F8 Play selection / Play linked to cursor
F9 Start recording / SET IN
F10 SET OUT
Shift+Enter Confirm / Save (while in dialog)
Esc Cancel / Do not save

If you are using a mac (and on some other devices), the shortcut is fn+F1, fn+F2, … So you have to press and hold the fn key while pressing the F1 key (and similar for F2, F3, …). As this is a bit clunky, you might consider configuring your Mac to use F1, F2 etc. as standard function keys as explained here.

mac-keyboard

Where to find the fn and the function keys on your keyboard.

Speakers

Each paragraph in your transcript has an associated speaker. We default to names like ‘Speaker 1’, but you can change the speaker by clicking them and typing a different name:

speaker-name-inline-edit

While typing, you might see a dropdown appear with speaker suggestions. This is a nice way to keep your speaker names consistent.

For multiple paragraphs spoken by the same speaker, we don’t show the speaker name so as not to disturb the flow of the transcript. To reveal the speaker name, either use the F4 button or shortcut, or click the colored line in front of the paragraph.

Move cursor to the speaker of this paragraph, so you can change it.

Bulk speaker rename

You can change the name of a given speaker (in all paragraphs spoken by this speaker) using the Edit Speakers tool. The tool is launched using the button at the top of the transcript text

edit-speakers-button

The following dialog appears

With the tool, you can navigate through all speakers using the big gray buttons on the left and right side of the dialog, and give them a name. After giving a speaker a name, don’t forget to press the ‘Save Speaker Name’ button.

To help you identify the speaker, a paragraph of text spoken by this speaker is highlighted in the transcript. You can press the ‘Listen’ button to start playing the paragraph in the video player. Press the ‘Next paragraph’ button to listen to another paragraph spoken by the speaker.

speaker-tool-animation

Use automated speech recognition

Limecraft Flow’s transcript editor is also integrated with our powerful automatic transcription engine. Instead of creating a transcript manually, you can let our machines do the hard work for you.

Open the transcript editor for a clip which hasn’t got a transcript yet. It should look like the image below:

transcript-start

Pick “Start Automatic Transcription”. A dialog will ask you for some parameters:

start-transcription-workflow-dialog

  • My material is in: Choose the language of your material.
  • Existing transcript: If you have an existing transcript text and you want to align it to the video, you can do it with this option. These are the specifications on the transcript file:
    • It has to be a plain text .txt file
    • It has to be utf-8 encoded
    • It has to have CR+LF line breaks (aka “Windows-style” line breaks)
    • It has to have exactly one sentence per line
  • Create subtitles: Choose this option if you immediately want to create subtitles out of your transcript. Especially useful in combination with an existing transcript text. When not using an existing transcript, you might want to fix some mistakes in the auto-generated transcript before turning it into subtitles.

Click the START button and the automatic transcription will start. Automatic transcription might take a while depending on the length of your material. You don’t have to keep the page open for the automatic transcription to continue. When the automatic transcription has finished, the right side of the screen will be populated with the transcript, like shown below.

transcript

Note: While in the Flow library, you can select multiple clips and click the Start Speech Recogntion action in the More Actions menu of the toolbar:
selection-start-speech-action

You will now have a starting point for your transcript, based on speech recognition. Go into edit mode by clicking the EDIT button above the transcript text. Each word is synced to a position in the video. Clicking a word while holding down the Ctrl key will seek the player to that position.

You can simply edit the transcript like you would do in a text editor. The software will keep the link with the timecode positions in you media intact. To correct more than simple typos, we recommend using the “Change text of selection” tool.

Mark quotes

If you want to use the transcript to mark interesting parts and create quotes, click the VIEW button. Also make sure that the subclips sidebar is visible by clicking the subclips button in the top right corner:

subclip-tab-button

The interface now contains a player at the left, the subclips sidebar at the right and the transcript in the middle.

Note: The player controls and the subclips sidebar are explained in detail here. This article is about using the transcript text to create subclips.

Creating a new subclip using the transcript is as easy as marking the text in the transcript, and then clicking the ‘add subclip’ button.

1. Select the text in your transcript:

1-select-text

2. Click the “ADD SUBCLIP” button

2-add-subclip

3. The timing is filled in automatically, and the quote is included. You can add a description with tags and mentions as usual.
3-change

Change your work area

At the top right corner of the application, you’ll find the help buttons and some toggles to show or hide panes in the application.

navbar-buttons-explained

Go ahead and try clicking some of the buttons. Click the button again to revert the action. For example, you can hide the video if you have a small screen or if you just prefer it that way.

The help button on the far right will show a menu with a ‘talk to us’ option. Click it to get in touch! We like to help you out if you get stuck for some reason, and we like to hear your experiences with the application!

talk-to-us

Download Transcriber Cheat Sheet

Download the cheat sheet, print it, and hang it on your wall!

Download Transcriber Editor Cheat Sheet