Flow library – your material at your fingertips

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Your library contains all the media in your production. It is extremely powerful and will ensure you’ll find the material you need as fast as possible.

Initially, the library shows all clips in your library.

Subclip results

The search is capable of searching within your clips. For example, say my colleage created comments on a video, and one of the comments says ‘Limecraft office overview. Maarten is talking to Robert in the foreground’. When searching for office, the clip with this subclip will be one of the results. Hovering the clip will furthermore give an indication where in the clip this comment appears using a small dot. Hovering the dot will show a tooltip with details of the comment.


Browsing collections, story parts and scenes

library_sidebar_collectionsThe white sidebar lists all collections, story parts and scenes in your production. Clicking a collection will add a filter so only the material in that collection is shown. The same holds for story parts and scenes. If you selected a quick filter first, it will be left active.

Filter your search results

As your library grows in size, you might have hundreds or thousands of items in it. To quickly filter your search results to the ones you actually want to use, you can use the advanced filter menu.

Click the button with the funnel icon to open the advanced filter menu:


This menu gives an overview of filters which are active at the moment. It also lists filters you can apply to your search results. The dialog is smart enough to only suggest filters which will still return search results.

  • Type – Filter results based on the clip type. Only clips (or subclips of clips) with the selected type(s) will be shown. By default, results of all types are shown.
  • Rating – You can add star ratings to clips and subclips. Adding a rating filter will only return results with that star rating.
  • Search In – This filter lets you specify in what kind of data to search.
    • Clip metadata – Only search in data of the clip itsself. Do not search in comments or transcriptions.
    • Comments – Only search in annotations that were manually created in Flow
    • Transcriptions – Only search in the transcript of the clip.
  • Uploaders – You can filter the material based on who uploaded the clip to Flow.
  • Tags – You can add tags to clips and subclips. Adding tag filters will only return results with any of the given tags.
  • Ingest Status – filter on status of the Flow ingest. This can help quickly finding material for which ingest has completed, or for which the ingest failed.
  • Logging Status – When logging, one can mark the logging as ‘completed’. This lets you find those clips.
  • Transcription Status – When transcribing, the person doing the transcription can mark the transcription on a clip as completed. This lets you find these clips. It is also possible to filter on the status of the automatic transcription, e.g. to find the clips for which automatic transcription has finished but for which manual corrections are still needed.
  • Subtitling Status – Similar to transcription status, but for the subtitles of a clip.
    For example, say you have 500 clips, the name of which all contain ‘Clip’. Your colleage says to you he created a comment saying ‘This is the clip’ on the clip you are looking for. Searching for ‘clip’ will still return all 500 results. Adding ‘Comments’ as ‘Search In’ filter will only return the one clip with a comment on it containing ‘clip’.

Using autocomplete to add filters

autocompleteIt is also possible to use the search field to add filters. In the example on the right, we typed in the search field. Flow will come up with filter suggestions which have values starting with V.

In this case, it suggests adding a filter on the name, or a filter on the clip type, or a filter on the genre, which is a custom field in this production.

This approach lets you add filters which you can also add via the advanced filter menu, but you are not limited to these filters alone. You can also add filters on any field your clips or subclips have, even custom fields. This makes this filter approach extremely powerful.

Tip: it is also possible to type (part of) the name of a field. The autocomplete will then list all the available values for this field. For instance typing ‘frame’ will list all frame rates in your production. Clicking one will add a filter to show only clips having this particular frame rate.

This is a list of fields you can use for autocompletion:

  • Name – the name of the clip
  • Speaker – The speaker label used in transcripts
  • Tag – Any tags you might have added using the # sign
  • Type – Video / Audio / Document
  • Episode – The episode number
  • Scene – The scene number
  • Shot – The shot number
  • Take – The take number
  • Episode (Edge) – The second part of the backup path in Edge
  • Shooting Day (Edge) – The third part of the backup path in Edge
  • Card Name (Edge) – The fourth part of the backup path in Edge
  • Audio Take Type – The type of audio, as detected from the audio recorder device
  • Framerate – The project framerate used for shooting
  • Sensor Framerate – The framerate used for shooting. Usually the same as framerate, but different for slow motion material.
    Note: if you want to find all slow motion material, there is also a ‘slow motion’ filter. Start typing ‘slow motion’ (without the quotes) in the search field and click the ‘slow motion’ suggestion.
  • Resolution – The resolution of the original material
  • Reel – The reel
  • Camera Index
  • Camera Model
  • Camera Id
  • Media Format


Advanced queries

Below we list some examples of the query syntax we support. A colon (:) is used to search within a specific metadata field. The field names used on the left of the colon are the autocomplete fields listed above (but without spaces).

Query Description
+good +shot Search for clips and subclips which have both the word “good” and “shot” somewhere in their metadata.
+”good shot” Search for clips and subclips which have the term “good shot” somewhere in their metadata
+shot -bad Search for clips and subclips which have the term “shot” and do NOT have the term “bad” in their metadata.
goo* Search for clips and subclips which have words starting with “goo” in them.
+tag:nick -tag:pedro Search for clips and subclips which have the tag “nick” but not the tag “pedro”
+type:AUDIO +tag:briefing Search for audio with the tag “briefing”
+country:(egypt france) Search for clips which have a custom field Country set to either Egypt or France

(assuming a custom field with name or label Country exists)

name:First* Search for clips which have a name starting with “First”
framerate:30000/1001 Search for clips having framerate 29.97fps
shootingDayEdge:11-12* Search for material with an Edge shooting day path part starting with “11-12”
camera:ARRI Search for material shot with ARRI camera
camera:GoPro Search for material shot with GoPro camera